Buffalo Law Firm Jobs – Legal Assistant For Intake

Legal Assistant for the Intake Department handles the initial contact with new or prospective clients. The Intake Department begins the process of creating a case file and seamlessly transitions this through to the attorney and paralegal staff.

Key Responsibilities:

  • Effectively utilize case management software to create the initial case file for all new and prospective clients, schedule meetings, document all work, case expenses and payments, and communicate with firm employees
  • Answer all calls in a timely manner and conduct phone interviews with new and prospective clients
  • Schedule appointments for new clients coordinating calendars for multiple people
  • Meet with new and prospective clients in the company office for continued fact gathering
  • Generate initial documents for both client and attorney
  • Photocopy, telefax, email, mail and scan items associated with clients’ cases
  • Assist attorneys with the following:
    • Draft correspondence and documents using firm templates
    • Assemble enclosures
    • Request police accident reports
    • Request medical records
    • Prepare the physical case file to be transferred to assigned attorney and legal assistant/paralegal

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